How Roles Work in DataHub
Every user in DataHub has a role, and a user’s role determines what actions they are authorized to perform. A user’s role is specific to an Organization (Org) and Site. For example, one could have the role of Site User for Org A, and Org Admin for Org B. The roles in DataHub are very simple and are explained below.
Admin vs User Roles
In general, a “user” role means the user can only manage things they create, such as analytics. However, an admin can manage all analytics, and even update an analytic created by someone else. Administrators can also manage DataHub configurations such as integrations.
Site vs Org Roles
In general, a “site” role applies to a single site. For example, a Site Admin only gives a user admin rights to a specific site. However, an Org Admin has admin rights for all sites in the organization.
Permissions Matrix
The table below shows the permissions and access each user has.
|
Category |
Feature |
Site User |
Org User |
Site Admin |
Org Admin |
|
Sites |
View My Sites |
✅ |
✅ |
✅ |
✅ |
|
View All Sites |
❌ |
✅ |
❌ |
✅ |
|
|
Create Sites |
❌ |
✅ |
❌ |
✅ |
|
|
Manage My Sites (e.g. Update CRS) |
✅ |
✅ |
✅ |
✅ |
|
|
Manage All Sites (e.g. Update CRS) |
❌ |
✅ |
❌ |
✅ |
|
|
Datasets |
View Datasets |
✅ |
✅ |
✅ |
✅ |
|
Create New Datasets |
✅ |
✅ |
✅ |
✅ |
|
|
Analytics |
View Analytics |
✅ |
✅ |
✅ |
✅ |
|
Create Analytics |
✅ |
✅ |
✅ |
✅ |
|
|
Manage My Analytics (e.g. Update or Delete) |
✅ |
✅ |
✅ |
✅ |
|
|
Manage All Analytics (e.g. Update or Delete) |
❌ |
❌ |
✅ |
✅ |
|
|
Design Files |
View Design Files |
✅ |
✅ |
✅ |
✅ |
|
Upload Design Files |
✅ |
✅ |
✅ |
✅ |
|
|
Manage My Design Files (e.g. Delete) |
✅ |
✅ |
✅ |
✅ |
|
|
Manage All Design Files (e.g. Delete) |
✅ |
✅ |
✅ |
✅ |
|
|
Admin |
Invite Users |
❌ |
❌ |
✅ |
✅ |
|
Manage Integrations |
❌ |
❌ |
✅ |
✅ |
|
|
Enable Share Links |
❌ |
❌ |
✅ |
✅ |
|
|
Set role to Site User |
❌ |
❌ |
✅ |
✅ |
|
|
Set role to Site Admin |
❌ |
❌ |
✅ |
✅ |
|
|
Set role to Org User |
❌ |
❌ |
❌ |
✅ |
|
|
Set role to Org Admin |
❌ |
❌ |
❌ |
✅ |
Setting User Roles
To set User Roles in DataHub, open the Site card and navigate to the "User accounts and roles".
Find the user and tap the three dots on the right to access your list of actions. Assign or revoke a user role and access at will.
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